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The Payroll System reports can be requested at any time and printed on a standard line printer or a laser printer. Most payroll reports are 120 characters wide (landscape), while some control reports are 80 characters wide (portrait). Also, the payroll reports can be written to a temporary disk file for subsequent viewing in a separate report window by using procedure 92V or 92W.
A new 2018 option (Sys-Opt-44 in DB03) converts all uppercase letters to upper and lowercase letters when payroll reports are printed for easier reading.
The standard payroll reports are Labor Edit Report, Labor Hours Distribution Report, Payroll Calculation Report, Payroll Register, General Payroll Report, Payroll Posting Report, Employee Master List, Vacation Accrual Report and Payroll Distribution Report. Each of these standard reports have several variations based on selection parameters entered online by the user. Preprinted forms are required for Employee Payroll Checks with stub, IRS W-2 Forms, IRS 940 Forms, IRS 941 Forms and California DE-6 Forms. Some 53 accounting and management reports printed by the Payroll System from Legler Systems are identied below.
PROC S B Payroll Report name and description
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1. 02 N Y Labor Edit Report by payroll period.
2. 02 N Y Labor Edit Report by group code (4).
3. 02 N Y Labor Edit Report by location code (4).
4. 02 N Y Labor Edit Report by pay code (4).
5. 02 N Y Labor Edit Report by batch number (4).
6. 02 N N Labor Edit Summary by hour code and dollar code (5).
7. 03 N Y Labor Hours Distribution Report by pay period range.
8. 03 N Y Labor Hours Distribution Report by group code (4).
9. 03 N Y Labor Hours Distribution Report by employee number (4).
10. 03 N Y Labor Hours Distribution Report by location code (4).
11. 03 N Y Labor Hours Distribution Report by account code (4).
12. 03 N Y Labor Hours Distribution Report by department number (4).
13. 03 N Y Labor Hours Distribution Report by pay code (4).
14. 03 N N Labor Hours Distribution Summary by location code.
and hour code (5).
15. 04 N N Payroll Calculation Report - Preliminary.
16. 04 N N Payroll Calculation Report - Final.
17. 05 N N Employee Payroll Checks with stub by payroll period.
18. 05 N N Employee Payroll Checks with stub by group code (4).
19. 05 N N Employee Payroll Checks with stub by location code (4).
20. 05 N N Employee Payroll Checks with stub by employee number (4).
21. 06 N Y Payroll Register by payroll period range.
22. 06 N Y Payroll Register by group code (4).
23. 06 N Y Payroll Register by location code (4).
24. 06 N Y Payroll Register by employee number (4).
25. 06 N N Payroll Register Summary by hour code and dollar code (5).
26. 07 N Y General Payroll Report by payroll period range.
27. 07 N Y General Payroll Report by group code (4).
28. 07 N Y General Payroll Report by location code (4).
29. 07 N Y General Payroll Report by employee number (4).
30. 08 N N Payroll Adjustment Report.
31. 09 N N Payroll Posting Report by location (4) - Preliminary.
32. 09 N N Payroll Posting Report by location (4) - Final.
33. 12 Y Y Employee Master List by location code (4).
34. 12 Y Y Employee Master List of active or inactive employees.
35. 12 Y Y Employee Master List by group code (4).
36. 12 Y Y Employee Master List by batch number (4).
37. 13 N N IRS W-2 Forms by payroll period range.
38. 13 N N IRS W-2 Forms by group code (4).
39. 14 N N PRS Tax Rates Control Report by tax year.
40. 15 N N Vacation Accrual Report by group code (4).
41. 15 N N Vacation Accrual Report by location code (4).
42. 15 N N Vacation Accrual Report by employee number (4).
43. 15 N N Vacation Accrual Summary by employee number (5).
44. 16 N N PRS Purge Control Report by period range - Counts only.
45. 16 N N PRS Purge Control Report by period range - File update.
46. 17 N Y Payroll Distribution Report by accounting period range.
47. 17 N Y Payroll Distribution Report by employee number (4).
48. 17 N Y Payroll Distribution Report by account code (4).
49. 17 N Y Payroll Distribution Report by department number (4).
50. 17 N N Payroll Distribution Summary by account code and
department number (5).
51. 18 N N IRS 940 Forms by payroll period range.
52. 18 N N IRS 941 Forms by payroll period range.
53. 18 N N California DE-6 Forms by payroll period range.
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Notes:
1. Column "PROC" refers to the online procedure number on the PR menu.
2. Column "S" indicates sort option by employee, ZIP, name initials or
Alphasort when 'Y', otherwise 'N' means no record sorting.
3. Column "B" indicates both online processing and batch job processing
is available when 'Y', otherwise 'N' means no batch processing,
only online processing.
4. These payroll reports can be printed for a single employee or a group
of employees.
5. Summary reports are printed when the 'Entry Correct' prompt = 'S'.
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In addition to the standard payroll reports identified above,
custom payroll reports can be created, sorted and printed by procedure DB12
in the Database Control System, where the user specifies the data content
and report format.
The online procedures that print these payroll reports are described in the Payroll System Menu document.